310-553-3055
213-463-2100CASE STUDY
Large Non-Profit Organization In Southern California
THE CHALLENGE
The organization, a large non-profit dedicated to providing athletic and wellness opportunities for individuals with intellectual disabilities across Southern California, faced significant IT challenges. With 110 users spread across 9 regional offices from San Diego to San Luis Obispo, these issues were becoming increasingly detrimental to their operations.
- High Maintenance Costs:
The aging on-premises file servers required frequent repairs and upgrades, leading to substantial ongoing costs. These expenses strained the budget and diverted funds from critical programs, while the risk of server failures increased, threatening operational stability. - Limited Accessibility:
The outdated infrastructure restricted employees' ability to work remotely, complicating collaboration across geographically dispersed offices. This lack of flexibility impacted productivity and hampered the organization’s ability to respond swiftly to community needs. - Operational Inefficiencies:
The organization’s fragmented IT environment, with disparate systems across multiple offices, created operational inefficiencies. Inconsistent technology and processes led to confusion, duplication of efforts, and hindered cohesive collaboration, slowing down daily operations and impeding growth.
In summary, the non-profit’s existing IT infrastructure was unsustainable, with high costs, limited remote work capabilities, and inefficiencies threatening to undermine its mission.
THE SOLUTION
Netready leveraged its extensive partnership with Microsoft to develop a customized solution that precisely met the non-profit's requirements. By utilizing Microsoft's discounts for non-profit organizations, Netready proposed a strategic migration to SharePoint.
- Strategy & Planning:
Netready crafted a digital transformation strategy tailored to the organization’s needs. This included assessing their IT infrastructure, identifying improvement areas, and designing a roadmap for technology integration. The plan focused on enhancing efficiency and scalability, ensuring the transition supported both immediate and long-term goals. - Remote Workforce:
Netready implemented advanced security protocols and remote access solutions to address the challenges of managing a remote workforce. These measures allowed staff to work securely and efficiently from any location, ensuring that the organization’s operations continued smoothly regardless of where employees were based. - SharePoint Implementation:
The deployment of Microsoft SharePoint was central to improving the organization’s file management and collaboration. Netready ensured that SharePoint was configured to meet the non-profit’s specific needs. SharePoint provided a centralized platform for document storage and real-time collaboration among the 9 regional offices, significantly boosting operational efficiency. - User Training:
Netready facilitated the transition by conducting training sessions to help employees quickly adapt to SharePoint. The training focused on key functions like accessing, managing, and sharing data, minimizing disruption and ensuring that staff could effectively use the new platform from the start. - Support & Maintenance:
Netready provides ongoing support and maintenance, including regular system updates, security patches, and monitoring. This ensured that the IT environment remained secure and up-to-date, allowing the organization to focus on its mission with confidence in its technology infrastructure.
THE BENEFIT
The transition to SharePoint marked a pivotal change for the non-profit organization, enabling them to modernize their IT infrastructure and enhance overall operational efficiency. This shift not only optimized their internal processes but also supported their mission to serve the community more effectively.
- Cost Efficiency:
Transitioning to SharePoint was projected to save over $50,000 in upfront costs and reduce ongoing expenses by at least $15,000 annually. This freed up resources that could be redirected to critical programs and services. The reduced need for on-premise servers and lower software licensing fees enabled more efficient use of the organization's budget. - Enhanced Accessibility:
SharePoint’s cloud-based platform allowed employees to access documents and collaborate from any location. This flexibility improved remote work capabilities and streamlined communication across different sites, fostering a more cohesive work environment. - Improved Productivity:
The centralized system streamlined operations by automating routine tasks and providing a more user-friendly interface. This led to increased efficiency and allowed staff to focus more on the non-profit’s core mission, boosting overall productivity.
Client Testimonial
"Netready's expertise and understanding of our unique needs made the migration to SharePoint seamless and cost-effective. We're thrilled with the improvements in accessibility and the substantial savings we've achieved.”
– Vice President of Technology
** Note: To protect the client from potential cybersecurity threats, we have opted to keep their name anonymous.
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